External Events allow you to add placeholders to your school calendar for upcoming activities, absences, or busy days. This helps you stay organised and prepare for when additional relief teachers may be required.
Audience: School Users
When to use External Events
Use External Events when:
You want to plan ahead for known absences or events
You need a visual reminder in your calendar
You expect to require additional relief teachers
You want to keep notes organised for future bookings
Actions
1. Open the Calendar
Log in to ClassCover and select Calendar from the left-hand menu.
2. Add an external event
Click Add External Events.
3. Enter event details
Add relevant information for the event, such as:
Event name or description
Date
Any notes about staffing requirements
4. Save the event
Click Save Event.
The event will appear in purple in your calendar as a placeholder.
Result
The external event is added to your calendar, helping you plan ahead and stay organised.
Tip
Use external events to:
Flag days where multiple staff may be absent
Prepare early for high-demand periods
Keep internal notes without sending booking requests
Note
External events are for planning purposes only
They do not send booking requests to relief teachers
You will still need to create a booking when you are ready to request cover
Need Help?
If you have any questions or need further assistance, please contact [email protected].
Download the Queensland Department of Education Quick Reference Guide
For a visual step-by-step version of this process, you can download the official guide provided by the Department.
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