Smart Groups allow you to organise your relief teacher into targeted groups (e.g. by subject, year level, or class). This helps you quickly select and invite the right people when creating booking requests.
Audience: School Users
What are Smart Groups?
Smart Groups are custom groups of relief teachers that:
Help you organise your My List
Allow you to quickly shortlist relevant teacher
Speed up the booking request process
Actions: Create a Smart Group
1. Open Smart Groups
Select Manage from the left-hand menu, then click Smart Groups.
2. Create a new group
Click Create a Smart Group.
3. Enter group details
Add:
A Group name (e.g. “Year 7 English” or “Class 3A”)
A Description (optional)
A classroom teacher (optional)
4. Save the group
Click Create.
The Smart Group will appear in your list.
Actions: Add a relief teacher to a Smart Group
5. Open the Smart Group
Click on the Smart Group you created.
6. Add a teacher from your list
Click Add to Preferred List to open your My List.
7. Select a relief teacher
Find the relief teacher you want to add and select the checkbox next to their profile.
8. Add to Smart Group
Click Add selected, then:
Choose the Smart Group
Select Preferred List or Backup List
Click Save.
Actions: Use a Smart Group in a booking
9. Start a booking request
Select Booking Request from the menu.
10. Select your Smart Group
Choose your Smart Group from the dropdown.
11. Add to invite list
Only relief teacher from the Smart Group will be shown.
Add them to your invite list and configure your request as usual.
Result
Relief teachers are organised into Smart Groups
Selecting a Smart Group helps pre-fill your shortlist
You can create booking requests faster and more efficiently
Tip
Relief teacher can belong to multiple Smart Groups
Use Smart Groups for:
Subjects or year levels
Frequent or preferred teacher
Specific classes or programs
Note
You still need to complete all booking details (e.g. date, time, class covered)
Smart Groups help filter and organise, but do not override availability
Only available and suitable relief teacher will appear in booking results
Need Help?
If you have any questions or need further assistance, please contact [email protected].
Download the Queensland Department of Education Quick Reference Guide
For a visual, step-by-step version of this process, you can download the official guide from the Department.
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